As an Executive Assistant, you’ll provide high-level administrative support to Senior Leaders based in Amsterdam, ensuring seamless coordination across calendars, meetings, travel, events, and internal communication. You'll be the trusted go-to for managing daily priorities and driving the smooth execution of strategic initiatives.

Your Role in the Spotlight:

• Coordinate complex calendars, scheduling internal and external meetings, conferences, and social events for Senior Leaders.
• Own the end-to-end planning and execution of leadership meetings and special events, from agenda creation to logistics.
• Lead and manage administrative projects directly tied to Senior Leaders, ensuring timely and effective delivery.
• Arrange travel for senior executives, including booking flights, accommodations, and processing expenses via Concur.
• Support internal communications by collaborating on newsletters, office updates, and presentation materials.
• Draft and manage correspondence, letters, documentation, and signature workflows for executive review.
• Occasionally provide backup support for reception or office facilities tasks as needed.
• Proactively identify opportunities to streamline administrative processes through smarter tools or workflows.
• Assist with proofreading and presentation formatting to ensure professional and polished communications.
• Handle ad hoc tasks and confidential projects that support executive operations.

What Makes You a Great Fit:

• Bachelor’s degree preferred, or MBO education with significant experience in senior-level executive support.
• Proven ability to manage a high-volume workload independently, balancing shifting priorities under minimal supervision.
• Strong organizational skills with a structured approach to multitasking and follow-through.
• High degree of discretion, professional judgment, and initiative in a fast-paced, multicultural environment.
• Fluent in English, with excellent written and verbal communication.
• Experience supporting Board-level or C-suite executives is highly valued.
• Comfortable in an on-site office setting.

What Sets You Apart:

• A confident communicator with the ability to build trust and foster positive working relationships at all levels.
• Demonstrated ownership of process improvements or creative solutions in administrative work.
• Adaptability in the face of change and conflicting priorities, with a calm and solutions-focused approach.
• Advanced proficiency in Microsoft Outlook, Google Workspace, and modern administrative tools.
• Willingness to travel occasionally if needed for meetings or events (to be discussed as required).

What is Offered:

This role offers the chance to work at the heart of executive operations within a dynamic and collaborative team. In addition to a competitive salary and benefits, you’ll benefit from:

• Supportive environment that values initiative and proactive thinking.
• Exposure to leadership-level decision-making and cross-functional collaboration.
• Opportunities to shape how administrative processes evolve across the office.
• Professional setting that encourages learning, communication, and impact.